Use File > Open to open the problematic document. Select Show Markup, and then set Balloons to Show only comments and formatting in balloons. On the Review tab, select All Markup in the Tracking group. Restart Word, and then open a new blank document. Close all instances of Word.To open the Document Inspector, click File > Info > Check for Issues > Inspect Document. Use the Document Inspector to remove hidden data. It could even potentially put the university at legal risk.To show all changes and comments, click the Review tab on the ribbon, and click All Markup on the Tracking group. Depending on the nature of the information, this could place you in an embarrassing or compromising position. Go to the Review tab and turn on the Track Changes option to be able to see.You may not be aware that your Word, Excel, and PowerPoint files often contain hidden or personal information, such as revisions or comments, that others can access. Telling Word to track changes.That helps you see what the document will look like when it’s final, but changes will show up again the next time anyone opens it.Before you can use real-time presence with Apple Mac, you must change. You can hide existing tracked changes temporarily by choosing No Markup in the Display for Review box. Turn off Track Changes to stop adding more changes to a document.Save a copy of your document by clicking the File tab and selecting Save As. There are some simple ways to do this, as described below.Perform the following steps each time you plan to distribute a final electronic copy of a Word, PowerPoint or Excel file. Note that these instructions do not pertain to the online versions of these programs. Name of author and person who last modified the fileTo protect any sensitive information from accidentally being made public, Information Technology Services recommends that you get into the habit of removing this information before distributing final electronic copies of your documents. Tracked changes, comments, annotations, and versions, even if not displayed The.Examples of hidden or personal information that are stored in Office documents include:
If it finds any items, you will be prompted to remove them. The system will search for items that pertain to the categories you selected. In the Document Inspector window, select at a minimum, the following options:- Document Properties and Personal Information* - You will need to scroll down to see this option. Click the Check for Issues icon shown in a box and then click Inspect Document. In your original document, click the File tab and then click Info. You will see some of the hidden information on the right. On the Summary tab, make sure to delete any information you don't want to appear, such as Author, Title and Comments. Click File and then click Properties. Note that they do not pertain to the online versions of these programs. If you are prompted to save the document changes when you close the file, click Save.For more information, see the Microsoft support page.Perform the following steps each time you plan to distribute a final electronic copy of a Word, PowerPoint or Excel file. If your document contains comments, perform one of the following:In the Comments section of the toolbar, click the down arrow next to Delete and select Delete All Comments in Document.In the Comments section of the toolbar, click the Previous or Next icons. For each change, click Accept or Reject.Click the down arrow next to Reject and select Reject All Changes or Reject All Changes and Stop Tracking. If your document contains tracked changes, perform one of the following:Click the down arrow next to Accept and select Accept All Changes or Accept All Changes and Stop Tracking.Click the Previous Change or Next Change icons. At a minimum, make sure a check mark appears next to each of the following items:Also highlight Reviewers and make sure all All is selected. Select All Markup and then click Markup Options. Linux install for macThen click OK to accept the changes. On the Summary tab, make sure to delete any information you don't want to appear, such as Author, Title and Comments. Click File and then click Properties.
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